Data Privacy

Who We Are

Bow Brickhill Community Hall is managed by a committee of volunteers.

Our address is:
Bow Brickhill Community Hall
Church Road
Bow Brickhill
Milton Keynes MK17 9LH

We know how important it is for you to understand how we use your data. This Privacy Policy sets out how and why we collect, store, process and share your personal data. We will always be transparent with you about what we do with your personal data.

This Policy also tells you what your rights are in relation to the personal data you give to us. If you have any questions about this Privacy Policy or your rights under it, please contact us by post at the above address or by email to [email protected].

What Personal Data We Collect And Why We Collect It

Bow Brickhill Community Hall uses personal data (name, address, telephone contact number, email address, bank account details) for the purposes of managing the hall, its bookings and finances.

The lawful reason for processing data in this way is 'contract'.

We won’t use your information for any other purposes unless we are required to do so by law.

Who We Share Your Data With

We will not share your personal information with anyone unless required by law.

How We Store Your Data

Our website is hosted in a secure datacentre in the UK. Data can only be accessed by authorised users and all access is password protected.

Committee members managing bookings will use computers that are password protected. Bank account details will not be transferred out of our secure database except when used for banking.

How Long We Retain Your Data

Data collected for the purposes of managing the hall, its bookings and finances may be retained for up to 7 years for accounts purposes and for longer where required by the hall’s insurers. If you would like to find out more about how we use your personal data or want to see a copy of information about you that we hold, please contact [email protected].

What Rights You Have Over Your Data

Rights What does this mean?
The right to be informed. You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.
The right of access. You have the right to obtain access to your information (if we’re processing it), and other certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification. You’re entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure. This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing. You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability. You have rights to obtain and reuse your personal data for your own purposes across different services. E.g., if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object. You have the right to object to certain types of processing, including processing for direct marketing.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Making A Complaint

If you are unhappy with how we’ve handled your information, or you would like to exercise your rights, contact us at [email protected]. If you’re not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the UK data protection authority, the Information Commissioner’s Office (ICO).